ClearSignoff brings order to multi-level approval workflows — for any team, in any industry. Configure templates, route submissions, and audit every decision in one place.
No credit card · No engineering required · Free during early access
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Built for teams managing approvals in
Most teams manage sign-offs through a patchwork of emails, shared drives, and manual follow-up. It works until it doesn't.
Approval status lives across inboxes. Did the right person sign off? Was that the latest version? Nobody's sure.
A submission stalls at level 2 and nobody knows it's stuck. By the time someone notices, the deadline has passed.
When compliance asks who approved what and when, the answer is a week-long email archaeology project.
Define the form fields your team needs and set up approval levels — who approves at each stage, whether one or all approvers are required, and which roles can edit at each level.
Submitters fill in the form, attach supporting documents (PDFs, Excel, drawings), and choose how everyone gets notified. The right people are alerted automatically at each level.
Approvers review, comment, and sign off — or reject with a reason. Every action is logged. The full approval chain, change history, and audit trail are always visible.
This is what a live submission looks like in ClearSignoff — a purchase approval at level 2 of 3, with level 1 already signed off.
Sample data only · Nothing is saved · Emails are simulated
Build form templates with short text, long text, dropdowns, dates, and numbers. Define approval levels and assign approvers per level.
One level or ten. Require one approver or all of them. Let certain roles edit the form at specific levels. Fully configurable per template.
Attach PDFs, Excel files, drawings, and images to any submission. Download them directly from the approval record.
Approvers are notified only when it's their level's turn. Submitters are notified of every decision. Choose email, in-app, or both.
Admin, Submitter, Approver, and Viewer roles. Each role sees exactly what they need and nothing they shouldn't.
Every approval, rejection, field edit, and file change is timestamped and logged. Full change history on every submission.
ClearSignoff is designed for organizations where a missed approval can mean a compliance gap, a costly delay, or a decision made without the right sign-off.
Route budget approvals, PO sign-offs, and expense authorizations through a clear chain of accountability.
Manage policy changes, offer letters, and headcount requests with a clear, auditable approval trail.
Route contract reviews, vendor onboarding, and regulatory sign-offs through the right reviewers, every time.
Route change orders, architecture reviews, and release approvals through engineering, quality, and leadership.
Manage supplier qualification, vendor onboarding, and contract renewals with full visibility into every approval.
Route protocol approvals, curriculum changes, and grant authorizations through every required reviewer.
Creates and manages templates, users, and roles. Full visibility into all submissions and the audit log.
Creates submissions and attaches documents. Receives notifications as their submissions move through approval.
Notified when their level is active. Reviews, comments, approves, or rejects. Can edit fields if the template permits.
Read-only access to submissions. Can be added as a follower to any submission to receive progress notifications.
ClearSignoff is in early access. Join the waitlist and we'll reach out when your spot is ready.
We'll email you when access opens. No spam, ever.
We'll be in touch when your early access spot opens up.
If you have an active workflow problem you're trying to solve, we'd love to hear about it. We're prioritizing early access for teams with real use cases.